Approving Time for ProLink Workers

Expectations

Please approve all time entries each week by Monday, 12PM EST.

Once you have approved, our payroll department will process time and pay.

If you select "Send Back" for a ProLink worker to correct their time entry, you will need to check your Workday Inbox to approve once the ProLink worker is able to update their time entry. You also have option to edit time rather than sending back. 

Logging In

Click here to login to Workday. Click on "Talent & Client Login"

Your username is your email address. To reset your password, DO NOT enter a username or password. Instead, click the "Forgot Password" link beneath the sign in box. 

On the next screen, enter your work email address in both the username and the email fields. These fields must match. Click Submit.

A few minutes later, you should receive an email from [email protected] Be sure to check your junk and spam folders. If you still experience issues logging in to Workday, please email us here and enter "Workday Login Issues" as the subject line. We typically respond within an hour. 

How to Approve Time

Once you are logged in to Workday, open your Workday inbox from the main screen. Select the "Time Entry" in Actions to open the Time Entry Approval screen. 

Time Entry View

Review the type of hours and time block reported quantity for each day entry. You can also review the In and Out columns to determine start and end date times. 

Type of Hours

Click "Approve" or "Send Back". If you send back the time entry, you will need to enter a reason. Selecting "Send Back" will require the employee to correct their time in Workday and re-submit for approval. 

Edit Time without Sending Back

Rather than choosing "Send Back", you can edit the Time Entry yourself. First, click on worker's name in blue - this will take you to the Worker profile. 

Time Entry Approval Worker View

Click on the Actions button under the Worker's name and click on Time and Leave and then Enter Time

Actions Time and Leave

On the following screen, click on the date you would like to edit. 

Once you are on the Enter Time screen, you can select any of the Time Block Entries for edits and corrections. After you are finished editing the worker's Time Entry, click Review and then resubmit the correct time. 

Review

Run Approved Hours Report

From the home screen, click on the icon "Approved Hours Report". 

Approved Hours Report

Select the Date Range of the approved hours you want to to view. 

After running the report for appropriate week, you can export it to Excel by clicking the button on the top right. 

The Approved Hours report is a good tool for an Accounts Payable department or to view hours history. 

 

Approving Time for ProLink Workers